Generally speaking, no matter your location in the country, you want to keep all of your patient files/sign-in sheets for the length of time of your state’s malpractice statute of limitations. For example, in Minnesota the statute of limitations is 6 years.
This means that the minimum amount of time you want to keep your records is 6 years, and then add 1 year just to be safe, so 7 years for a state like Minnesota. However, when you’re dealing with the federal government their rule is often 10 years. So you really can’t go wrong by keeping records up to 10 years.
Now the beauty of having an electronic health records system is that you don’t have to worry about that. You don’t have to have basements full of file cabinets filled with papers that could get flooded out. You don’t have to deal with not being able to find files, missing files, or anything like that.
If you use an electronic health records system everything is stored off-site. Your information is stored and backed up so you won’t have to worry about possibly losing it. In fact, why even get rid of it at all? It’s all stored electronically for very little cost relative to the alternative.
It’s nice to be able to go back, say 20 years, and have a record that you can find easily. You never know when you may need a record and I wouldn’t worry too much if you’re on an electronic health record system.
You can easily just keep those records forever.
To view this blog as a video click this link – Chiropractic Record Keeping – Keeping Treatment Records video.
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